eBilling

Automate the issuing of invoices and improve AR days

SoftCo eBilling is a comprehensive Accounts Receivable (AR) Portal that reduces costs, decreases AR days and enhances your credit control. SoftCo eBilling automates the issuing of electronic invoices and statements to your customers. The platform automatically configures billing frequencies and methods.

SoftCo eBilling gives full visibility over your customers’ billing documents including invoices, statements and proofs of delivery with real-time account balance information. With SoftCo eBilling, you invite your customers to register on the SoftCo eBilling portal, removing the outdated and slower process of chasing payments over the phone. Customers enter their email address and password on the Portal and select billing method preferences.

With SoftCo eBilling, customers have access to all documents associated with their account including invoices, credit notes, proof of delivery and statements.  Account summaries provide an up-to-date financial position.

With SoftCo eBilling you:

Reduce AR costs such as printing, postage, stationary and admin costs.

Configure billing frequencies and distribution methods.

Decrease AR payment days.

Allow customers real-time access to account balances and documents.

Automate the issuing of customer invoices via the eBilling Portal.

Reduce queries associated with POD’s where the POD is the invoice.

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"Within a year of deploying SoftCo eBilling, we have benefited from a 90% reduction in postage and handling costs.”

Dave Geoghegan, Group Financial Controller, United Hardware Ltd

How does SoftCo eBilling work?

Customer Onboarding

Seamlessly and securely register and onboard customers on the eBilling Portal.

POD Portal Capture

Capture signed POD’s to confirm goods acceptance and fast-track query resolution.

eBilling Portal

Fully automate your customer billing.

Reduced Days Sales Outstanding

Issue invoices faster with all associated documentation, accelerating payment cycles.

Optimize eBilling

Configurable billing schedule and alternate payment methods.

Reporting and AI Analytics

Greater transparency with real-time access and full historical reporting.

Gain control and visibility over all of your contract-based invoices

Self-Service Onboarding

SoftCo eBilling enables your customers to register themselves onto the portal. They simply enter their email address and create a password to log in. Customers log in utilizing 2-factor authentication to ensure security details are validated.

Customer Self-Management

With SoftCo eBilling, customers have access to all documents associated with their account including invoices, credit notes, proof of delivery and statements.  In addition, account summaries are included to provide an up-to-date financial position.

Reduce complexity and cost managing agreed contracts

Issuing

The SoftCo eBilling portal automates the issuing of invoices, credit notes and statements to registered customers either via email or through the portal, ensuring you receive payments on time. In addition, signed POD’s are also captured on the Portal to confirm goods acceptance and to fast-track query resolution.

Billing Frequency

SoftCo eBilling provides a fully configurable billing schedule to allow you to meet your customer’s preferences.

Tolerance Settings

The solution provides tolerance settings, allowing invoices you receive to be higher or lower than the agreed contract by a certain predetermined amount, and still automatically match. Automatic alerts notify charges that are outside of set tolerances, which can then be queried with vendors.

Gain visibility and cut Accounts Receivable days

Reduce Debtor days

SoftCo eBilling ensures that invoices are issued faster via the eBilling Portal and are immediately available to your customers with all associated documentation. The result is reduced days sales outstanding, greater transparency and full reporting.

Account Balance Information

SoftCo eBilling provides access to your customers’ transaction history and real-time account balance information, so you are always aware of your orders and when payments are due.

Access to Documents

SoftCo eBilling provides easy and secure access to your customers’ billing documentation, including invoices, statements and proofs of delivery. The platform links all supporting documentation, including proofs of delivery and specification documents to your issued invoices.

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Find out what SoftCo can do for your business.

Trusted by over 1,500,000 business users globally.

For over 30 years, SoftCo has delivered enterprise software solutions that streamline processes, reduce costs, and ensure full financial control and visibility.

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